Every client conversation,captured, scheduledand done.
Chat, calls, projects, tasks, clients, files and boards in one private workspace, with your clients invited inside their own projects and an assistant that reads the work. Your Outlook mail and Slack connect to it, so a request becomes a scheduled task without anyone retyping it.
Built by a live-events agency for its own team and the clients it builds for. In daily use since January 2026.
Channels
Direct
Morning! Three small things before the weekend: swap the hero image, fix the Friday date on the show page, add the new sponsor logo to the footer.
184 KB
On it. Scheduling all three for Monday morning.
Hero swap is mine. Sending two crops to the project files now.
The product, recreated at full scale. Dark interface only.
One request, followed from the inbox to the client who sent it
A venue emails three changes on a Friday. Here is what Pixl Pulse does with it, without anyone retyping a word, and what the venue sees on their side. Scroll to move through it.
The email lands in the synced inbox
A connected Microsoft 365 mailbox syncs every five minutes. Newsletters, receipts and calendar invites are filtered out before anything is read.
Three slots appear on Monday's planner
Once a day at the hour you choose, actionable emails become tasks with a title, a priority, a 15 or 30 minute slot that does not collide with anything, and a link back to the email.
Ask Pulse AI what came in this month
The assistant searches your tasks by client, source and date and answers with the list, because it lives inside the workspace rather than in another tab.
The venue watches the three tasks tick off in their project
Jon is a member of the Riverside project with a Client seat. He sees the same three tasks move to Done, the new hero crops in Files, and the thread where it was agreed. Nobody writes a status email.
Today
Yesterday
Hi Andre, three small things before the weekend if possible:
1. Swap the hero image for the new season photo
2. Fix the date on the Friday show page
3. Add the new sponsor logo to the footer
Thanks as always.
Technology for the people doing the work
Pixl Pulse was built by a live-events agency to run its own days: a small team, a long client list, and requests arriving from everywhere. Every feature on this page exists because something broke on a real Monday.
Everything links to everything
A message becomes a task with one click. The task links to the email it came from. The project holds the files the assistant reads, and the client who asked is a member of that project, so they watch it happen. Five tools you used to pay for separately, referencing each other.
Pulse AI knows your projects, because it lives in them
Generic assistants are useless to small teams because they cannot see the work. This one has 24 tools inside the workspace: it searches, reads, creates and files things, and shows you a card for every action it took.
Runs on Claude models. The Owner can bring the organisation's own key and sees spend per person and per model. Every conversation is kept per project and synced across devices.
Your inbox stops being the to-do list
Clients send requests where they already are. Pixl Pulse watches those places and turns what is actionable into scheduled tasks, tagged with their source, linked back to the message.
Connect a Microsoft 365 mailbox. Mail syncs every five minutes and is classified once a day at the hour you pick. Actionable messages become tasks; newsletters, receipts and verification codes never get that far. A three-month backfill is one click.
Connect Slack and read every DM, group and channel inside Pixl Pulse. Every two hours, messages from the people you have mapped to clients become tasks, threads included, one task per message. Any Slack message can also become a task from its hover toolbar.
Captured tasks land in My Pulse with realistic 15 or 30 minute slots that do not overlap what is already there, in your own timezone. A dedicated Pixl Pulse Tasks calendar mirrors them into Outlook and stays in sync as tasks move or complete.
Your clients are busy people. Meet them where they are.
Venues, festivals, promoters and ticketing partners send requests between shows, from the wings, on whatever channel is closest. Pixl Pulse catches them there and brings them to one place your team actually opens.
Your clients join you inside their own projects
Invite a client by email and they get a Client seat: their projects, their conversations, their files, and nothing of anyone else's. The request, the answer, the file and the task are in one room, so the status emails stop and so does the WhatsApp thread you could never find again.
Clients see projects, not prices. Internal notes, estimates and the Owner's screens never reach a Client seat.
Everything else a small team needs, in the same tab
Messaging, calls, projects, clients, tasks, files, boards, memory, news, a calendar and search. One login for the team, one seat for each client.
Talk
- Messaging for the team and the client
- Direct messages, group DMs, team and project channels, threads, reactions, forwarding, @mentions, drafts that survive navigation, search across every conversation.
- Voice, video and screen sharing
- One-click calls from any conversation, incoming-call alerts on every page, camera grids, fullscreen screen share with 50 to 500 percent zoom for the viewer.
- Notifications that respect focus
- Sound, desktop and email alerts, an in-app bell with history, an OS badge on the desktop app, and a "notify anyway" for when it really matters.
- A monthly summary, for the Owner
- A monthly view of the requests captured per client with an estimate of the hours behind them, which you can hand to the invoicing tool you already use. It doesn't send invoices or take payments.
Organise
- Projects
- Overview with preview and live links, a Files tab with real previews, a drag-and-drop Kanban, and a Pulse tab that knows the whole project.
- Clients as companies
- Many contacts per company, tags, status, CSV import with duplicate detection, "add client from email", and Invite to Pulse.
- Tasks
- Kanban and list views, priority, tags, start and end date-times, reminders from 15 minutes to daily, comment threads with attachments, deep links.
- My Pulse
- Your planner in day, week, month and agenda views; a Gantt timeline; a private project nobody else can see.
Keep
- Files
- Tabbed viewers for PDF, Word, Excel, images and code; 500 MB uploads; share with view or edit rights; a 30-day archive with restore.
- Boards
- An infinite canvas for mood boards and QC checklists: notes, images, links, swatches, paste screenshots straight from the clipboard.
- Memory
- A searchable archive of assistant conversations and saved messages, emails and Slack posts, each deep-linked to its source.
- Global search
- Ctrl K across projects, tasks, clients, files and messages, opening at the exact message. Industry news feeds built in, and a calendar that mirrors your tasks into Outlook.
Browser, Desktop, Phone
In the browser
Current Chrome, Edge, Safari and Firefox. Real-time delivery of messages, presence and task changes without refreshing.
Windows desktop app
System tray, minimise to tray, badge count, native notifications, spell check, screen sharing. It loads the live web app, so it updates itself.
Windows today. A Mac build is in progress.
Installable mobile app
Add to Home Screen on iOS or Android for a full-screen app with list-and-detail navigation, an agenda planner and swipe-back.
Boards are view-only on phones. Push notifications while the app is closed are still being finished.
Plain language, including what is not there yet
What protects your data
- Your own login system. Email and password with hashed passwords and signed secure cookies. No third-party identity provider holds your accounts.
- Five roles, enforced on the server. Owner, Admin, Manager, Guest, Client. Projects are visible only to their members, and the monthly summary and assistant spend are Owner-only.
- Encrypted connections. Slack and Microsoft tokens, and the organisation's assistant key, are encrypted at rest.
- Private storage. Files live in a private bucket behind short-lived links. Email HTML is sanitised before it renders. Deleted files sit in a 30-day archive you can restore from.
- You own the data. Download files, import clients from CSV, export CSVs through the assistant, read the monthly summary through the API.
- Transparent processing. Only what a person asks about, or what the scanner classifies, goes to Anthropic; voice clips go to OpenAI for transcription. Nothing is sold or shared for advertising.
What we do not offer today
- SSO, SAML, two-factor authentication or magic links.
- SOC 2, ISO 27001 or similar certifications, and formal GDPR or CCPA documentation.
- A one-click full-account export, or self-hosting.
- Gmail or Google Workspace mail capture; calendar providers other than Outlook.
- Invoicing, payments or accounting. The Owner's monthly summary feeds your own invoicing tool.
Pixl Pulse is aimed at small teams. Enterprise controls are not on the near-term roadmap, and we would rather say so here than on a sales call.
Frequently asked questions
What is Pixl Pulse?
A private workspace for small businesses and their clients that combines team chat, voice and video calls, projects, tasks, client records and files with an assistant that can read and act on all of it. It also watches your Microsoft 365 email and Slack for requests and turns them into scheduled tasks.
Who is it for?
Owner-led creative, web and marketing agencies with a handful of staff and dozens of clients, especially agencies serving venues, festivals, promoters and ticketing companies. It also suits in-house creative teams and freelance producers with the same email-and-Slack-driven workload.
Does it replace Slack?
For your own team and for your clients, yes: direct messages, group chats, project channels, threads, reactions, calls and screen sharing are built in. For people outside your company who live in Slack, it connects to Slack so you can read, search and answer their messages inside Pixl Pulse and turn them into tasks.
How does the email-to-task feature work?
You connect a Microsoft 365 mailbox. Every five minutes new mail is synced, and once a day at an hour you choose, new messages are classified. Actionable emails become tasks on your personal planner with a title, priority, a short time slot that does not overlap your other tasks, and a link back to the email.
Newsletters, receipts, verification codes and calendar invites are ignored before any classification happens.
Does it work with Gmail or Google Workspace?
Not today. Email sync, reply and calendar mirroring are built on Microsoft 365 and Outlook. Google support is not on the current roadmap; ask if it matters to you.
What can Pulse AI actually do?
Search and create tasks, projects, clients and contacts; search your messages and Slack history; read PDFs, Word files, spreadsheets, text and images you have uploaded; write project notes; generate documents in Markdown, CSV or PDF; fetch public web pages and run web searches; and, for the Owner, summarise the month's captured requests. Inside a project it knows the client, the team, the links and the files, and keeps a history of every conversation.
Can my clients use it too?
Yes. Add a contact to a client record and click Invite to Pulse. They receive an email, create an account, and are placed automatically into every project that belongs to their company, with a Client role that limits them to their own projects and conversations.
Can my clients see prices, estimates or internal notes?
No. A Client seat sees the projects it belongs to: conversations, files, boards and tasks. The Owner's monthly summary, internal channels, assistant spend and anything about other clients never reach it. Permissions are enforced on the server, not hidden in the interface.
Is there a mobile or desktop app?
Pixl Pulse installs as a home-screen app on iOS and Android with a phone-friendly layout. Boards are view-only and the timeline is hidden on phones, and push notifications while the app is closed are still being finished. The desktop app is available for Windows today, with a Mac build in progress.
How is my data protected, and who owns it?
Passwords are hashed; sessions use signed secure cookies; every permission is enforced on the server; files live in private storage behind short-lived links; connection keys are encrypted at rest; email HTML is sanitised before display. You own your data: files can be downloaded, clients imported from CSV, CSVs exported, and the monthly summary read by API.
There is no SOC 2 or ISO certification yet, and a one-click full-account export does not exist yet.
How long does setup take?
Creating an account takes under a minute. Connecting Microsoft 365 or Slack takes two to three minutes each through the standard consent screens. There is no server, DNS or technical work.
Is there a free trial or self-serve signup?
Not yet. Pixl Pulse is offered today through a demo with the team that built it, on real data, followed by an onboarding where your email domain is enabled and your workspace is set up. Request a demo below and we will take it from there.
See your own clients inside it
A walkthrough with the people who built it and use it every day. We will show you requests arriving, the planner filling itself, the assistant answering from a real project, and what one of your clients would see from their seat.
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